Archived Events and their Registrations

After an event has finished or if you no longer need it to be readily accessible, you can archive it.

In this article

• How archiving an event works
• How to archive events
• How to access archived events

How archiving an event works

• You can archive any event, regardless of whether it has any registrations or payment transactions. (You can only delete events that have no payment transactions associated with them.)
• When you archive an event, all registrations associated with that event are also archived.
• When you archive an event, it becomes unpublished and gets removed from your event portal site (if it is still active). This makes it inaccessible to the public.
• When you archive an event, no further automated emails will go out to the registrants. This means no event reminders, feedback requests, or any scheduled memos will be sent out, as archiving is intended to stop normal activity on the event.

How to archive events

There are two areas in your account that both provide options for archiving events.

From the Event List

• Go to Events from the primary navigation menu and locate the event you wish to archive.
• Use the archive icon that is found in the event box.

From the Event Details Page

• Select the event you wish to archive, using the search bar or the event list.
• The Event Details page has three areas that offer you the option of archiving the event: the left-side Tools menu, the Tools icon bar, and the Actions menu.

How to access archived events

To access, view, or bring back an archived event, go to Events from the primary navigation menu and Filter by Status > Archived using the left-side menu. This will show you all of the archived events. 

From there, you can take any necessary actions using the icon toolbar, such as publish, clone, or unarchive the event.

The same icon is used to archive and unarchive the event for your convenience. Whenever you select this icon to archive or unarchive an event, a popup window will ask you to confirm this choice.

You can also find archived events or registrations using the main Search bar by entering the event or attendee name or keyword found in the name and checking the "Archived" option on the search screen.