Adding instructor bios

When creating an event, you can associate an instructor with it in the form of an instructor bio. If you changed your account terminology for the instructor label, it will display your chosen term, such as teacher, presenter, or speaker.

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How instructor bios work

Instructor bios are only for display purposes on your event pages. They inform potential attendees which instructor is teaching or facilitating the event and share some information about them if you fill out their bio.

Instructor bios are not an instructor management or scheduling feature. They do not provide the named instructor with access to the associated event data unless you add them as a recipient to event notifications and/or add them as a user to your account in the appropriate role, as explained below.

How to add instructor bios

To add instructor bios, follow these steps:

STEP 1: From your Corsizio dashboard, select Instructors from the top navigation menu. This is where you go to create new instructor bios and edit or delete existing ones.

STEP 2: Use the "+ New Instructor" option in the top right area to add a new profile.

STEP 3: A New Instructor screen will appear, allowing you to enter the instructor's name, position/title, email, and bio.

STEP 4: Be sure to Save & Exit the instructor bio before leaving this section.

STEP 5: Associate the instructor with their respective event to publicly display their bio on the event page. To do this, go to Step 1 — Main Details when creating or editing the event. In the "Select Instructors" area, you will see a list of all the instructor bios you have added. Check the box of the person's name to associate the instructor with the event. You can select as many instructor bios as you need to be associated with the event.

NOTE — If the instructor is already associated with an event in Corsizio that overlaps with another event's date and time, you will receive a warning message. This does not prevent you from associating them with the event and is for informational purposes only.

How instructor bios appear on public event pages

When you add an instructor bio and associate it with an event, this is what it will look like on the public event page:

  • If you associate multiple instructors with an event, they will be listed on the event details page in alphabetical order. It is not possible to customize or change the order of how the instructor bios are displayed.
  • To prevent any instructor bio from appearing in the instructors' area on the public event page, do not associate any instructors with the event when you are creating the event, as part of Step 1 — Main Details.
  • If you wish to remove a previously associated instructor from an event, go to edit the event and in Step 1 — Main Details, uncheck their name in the "Select Instructors" area.
  • If you wish to completely remove an instructor bio from your account, go to the Instructors section from the top navigation menu and select the instructor to be deleted. The "Delete this instructor" option is available in both the left-side Tools area and the top-right Actions menu.

How to share attendee data or class roster with instructors

OPTION 1: Add the instructor as a recipient of event notifications

Do this if you want the instructors to receive email notifications whenever a new attendee registers or submits feedback for an event they are associated with.

This is configured in Step 5 — Filters & Settings when creating or editing an event, and fully explained in the help doc Notification emails for instructors.

The instructor may be able to create their own class roster outside of Corsizio using the data from these email notifications of new registrations, which may be satisfactory for very small events.

Be sure to inform the instructor that they will receive these emails about their event, so they can expect them and not mark them as spam.

OPTION 2: Provide the instructor with their class roster

If you need the instructor to see their class roster but do not want to add the instructor as a user on the account, and if option 1 above will not work, you or another admin on the account can always export a list of their event attendees and provide it to them in a secure way of your choosing. For example, in person, by email, or via a messaging service you trust.

To learn how to download a PDF or CSV file of the registrations for a specific event, please refer to the help doc: Export data out of Corsizio.

OPTION 3: Add the instructor as a user on your Corsizio account

Instructor bios are not the same as account users. Instructor bios do not give the named person any access to your account or its data, as shared above.

  • You can make someone for whom you created an instructor bio an account user.
  • Likewise, you can create an instructor bio for someone who is already an account user.
  • Account Users and Instructor Bios are completely independent of each other.

Therefore, if you need the instructor to view their class roster or access their event data, you need to add them as a user on your account with one of the following user roles: admin, editor, facilitator, or viewer. This is fully explained in the help doc: Adding multiple users to an account.

Normally, you would assign an instructor with one of the lowest possible permission roles, such as facilitator or viewer. When adding such a user, you can also choose to "Hide the financial totals from view for this user".

WARNING — Ensure that you are only adding people to your account that you can trust to the degree that their permissions allow them access to view or edit your data. Inform all users that their user login passwords must be kept secure and never shared, and that they should enable two-factor authentication to protect the account's security.

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