Taking attendance
On Corsizio, you can track attendance at your events in three ways, as follows:
- Using the export of your event's attendees list method
- Using the in-app attendance toggle method
- Using the automated check-in code method
Method 1: Export the Event's Attendees List
This method provides a PDF document or CSV spreadsheet that you can keep digitally or print to take attendance in person during your event. You can generate this list after you finish accepting all registrations for your event by following these steps:
STEP 1: Open the event for which you wish to take attendance. You can access the event from the Events area in the main navigation menu, your Upcoming Events list on the dashboard, or by using Search to locate it.
STEP 2: Select the Attendees tab that is found under the left-side Sections menu.
STEP 3: Open the Actions menu in the top-right area and select either the "CSV export of attendee data" or the "PDF export of attendee list" option from the exports area.
STEP 4: A pop-up window will open up with some configuration options for your export. Depending on your export choice, CSV or PDF, select the data and the layout version that best suits your needs for the download.
STEP 5: Finalize your export action by selecting "Download".
Method 2: In-app Attendance Toggle Method
This method will allow you to mark attendance directly inside Corsizio. You can do it at the start or during your event if you have a computer or mobile device with internet access available so that you can log into your Corsizio account. Alternatively, you can toggle attendance after an event date anytime. To use this method, follow these steps:
STEP 1: Open the event for which you wish to take attendance. You can access the event from the Events area in the main navigation menu, your Upcoming Events list on the dashboard, or by using Search to locate it.
STEP 2: Select the Attendees list from the left-side menu.
STEP 3: If you want to mark each attendee as "Attended" one at a time, then go through the attendee list and take attendance using the option provided.
- If the event is a single date, meaning no Dates Breakdown is configured, a single Attended toggle lets you mark whether the person was present at the event.
- If the event is composed of multiple dates, where Dates Breakdown is configured on the event, an Attended trigger button is present; when you click it, it opens a list of session dates with checkboxes. This lets you select the specific attended date(s). Be sure to "Save" your selection before moving on to another attendee. Once you start marking attendance for a multiple-date event, the system will show you how many sessions each person has attended out of the total session dates.
STEP 4: If you would like to mark all attendees as present at once, open the Actions menu in the top-right area and select the option "Mark all as attended or absent." Afterward, you can always unmark individually anyone who did not attend to speed up the process.
TIP — You can combine the export method with the toggle method and use both to keep track of attendance. First, use the export list to mark attendance during the event, and after the event, use the attendance toggles as per the attendance data from your export list.
Method 3: Automated Check-In Code Method
This method will automatically mark as attended in Corsizio the people who were present at your event. You can do this by following the help doc Attendee Check-In Page, which must be used for this method to work.
When you check in attendees at your event using either their scanned QR code or entered check-in code, their Attended toggle status automatically changes to reflect their attendance, and an activity log entry is added to their registration to indicate this.
NOTE — When you use check-in codes on an event with multiple Dates Breakdown, the system will also toggle attendance for that specific date.
Additional Tips
If you have a high rate of absenteeism at your event(s), consider the following actions:
- Send out event reminders through Corsizio and other applicable means to encourage attendance.
- Charge a non-refundable fee or collect a non-refundable deposit during online registration to encourage attendance.
Next Steps
After your event has finished and you have a record of the attendance, you may wish to take one or more of the following actions:
- Send certificates of completion to those who were present.
- Request feedback from those who were present.
- Transfer registration to another event for those who were absent.
- Issue a full or partial refund, if your refund policy allows, to those who were absent.
For the most accurate and best record-keeping, it is not recommended that you cancel a registration for anyone who was absent. You can leave an internal note on their registration to document their absence.