How to accept registrations without specific dates

By default, every event on Corsizio must have a primary start and end date associated with it. These dates are critical for several reasons and cannot be avoided. The system needs to know when to start accepting registrations, when to stop accepting registrations, when to show the event on the portal site and calendar, when to send out important automated emails related to the event registration, and of course, to let your audience know when the event will take place.

However, there are a few rare cases for which you may wish to hide the event dates from public view. For example:

  • Date To-Be-Determined: You may need to accept registrations to some arbitrary event, which does not have a specific date yet. 
  • Ongoing Events: You may be offering ongoing classes or sessions that are arranged manually on a per-needed-basis after the person registers.
  • Registrations for Memberships or Event Passes: Even though it is outside of the scope of Corsizio, you may want to collect registrations for a membership or event pass where your customers need to register and pay for that first before they get access to any events. 

For any of the above or similar cases, you are given the option on Corsizio to hide the event dates from public view.

Hiding Event Dates from Public View

To create an event and publish it without any event dates showing publicly, follow these steps:

Go to Step 1 – Main Details when creating a new event.
Provide an arbitrary date and time for the start and end of the event. The dates you pick will dictate when the event shows up on your portal site and when it disappears from it. You may wish to make this date span a day, a week, a month, or even a year depending on your needs. Try to make the event dates as close as possible to your required situation. Even though these dates will not be displayed publicly, they are needed by the system as explained above.
Modify the registration open and close dates to reflect your needs. For more information about how these dates work, please read the help doc: Event registration open and close dates
Check the box "Hide the display of dates from public view" to enable this feature. This will ensure that your audience does not see any dates on the public-facing event page and it will also hide the event from the calendar view.
When you are finished configuring the remaining areas of this step,  Save & Exit, or proceed to the next step.
Note: Be sure to provide clear and descriptive information for the event title and event description when creating any events with hidden dates so that your customers know exactly what they are registering for and how they need to proceed to access any such events, etc. Transparency and clarity will help you avoid confusion and misunderstandings that can result in unnecessary questions, registrations changes, and refunds.
Tip: Consider what features you need to turn off or disable during the creation of an event with hidden dates. For example, you will likely want to disable event reminders and automated feedback requests, both of which are configured as part of Step 5, from being sent out for these hidden-date event case scenarios.
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