Events with multiple date sessions

An event can have multiple date sessions that will be expressed in different ways depending on the nature of the particular event. This article will outline the three most common cases for events with multiple date sessions and how to address them when creating events in Corsizio.

In this article

Multiple Date Event Case 1

Multiple date sessions are independent of each other, as multiple events of the same kind.

This case applies when you offer the same event on a regular or recurring basis. Your audience can choose the date that suits them best from multiple date sessions offered or register for any of the different event dates whenever they like. Registration happens to each event individually.

Examples

  • Each week, you offer the same set of yoga classes.
  • Each month, you run the same first-aid training workshop.
  • Each quarter, you provide the same leadership retreat.

Solution

To facilitate creating recurring events, such as multiple copies of the same or similar event, quickly and easily, use the event cloning feature, which is explained in the Cloning single or bulk events help doc.

NOTE — Be sure to carefully set up the initial event that you will clone, considering all important fields and configurations, as there is no bulk edit option after events have been created.

TIP — You can use the transfer feature to easily transfer attendees between different events, especially ones that are the same. This is helpful if an attendee cannot make the date they originally signed up for and would like to be moved to the next available date of this event.

Multiple Date Event Case 2

Multiple date sessions are independent of each other, as a single event with open registration.

This case applies when you offer one event consisting of multiple date sessions independent of each other. This means registration happens for the single event once as a whole, and registrants can attend any or all available sessions. Registration can happen before the official first session or anytime up to the last session.

Examples

  • You host a 3-day festival, and participants can attend on any or all of the three days.
  • You offer a weekly knitting group that runs for 12 weeks; participants can attend during any or all of the weeks.
  • You provide a weekly tutoring service for kids from September to June, and registrants can come any week they want during those months.

Solution

To create this kind of event, include these steps as part of your event creation process:

  • In Step 1 — Main Details, indicate the start date to be the date of the first session (starting time) and the end date to be the last session (ending time).



  • In Step 1 — Main Details, create a breakdown of dates. This is for display purposes and will be shown to your audience on the event page and the calendar view on the portal site.


  • In Step 3 — Description & Content, explain your event structure and outline all the session dates and times for this ongoing event. You can use the rich-text Editor or basic HTML in Code view to present the information in a visually appealing and organized way.

NOTE — Automatic email reminders and feedback requests only go out to attendees once for the whole event, based on the start and finish date, and not per any of the individual event sessions.

TIP — You can use the custom fields feature or add-on feature to collect information from attendees about which sessions they are most interested in attending. This will not register them for those specific sessions, as they are strictly registering for the event as a whole, but it can help you gather information and know how many people to expect for the different dates.

Multiple Date Event Case 3

Multiple date sessions are dependent on each other, as a single event with closed registration.

This case applies when you offer one event that consists of multiple date sessions, which depend on each other and must be attended in sequence. Registration happens for the single event once before the start of the first session.

Examples

  • You offer an art workshop that spans 4 weeks, every Saturday from 3 to 6 pm. Each session builds upon the previous session; attendees are to attend all four sessions.
  • You provide a 5-day corporate training that takes place from 9 am to 5 pm from Monday through Friday, and attendees are to attend all five sessions.

Solution

To create this kind of event, include these steps as part of your event creation process:

  • In Step 1 — Main Details, indicate the start date to be the date of the first session (starting time) and the end date to be the last session (ending time).


  • In Step 1 — Main Details, leave the default registration close date, which will close registrations when the event starts, or modify it to close earlier if needed.


  • In Step 1 — Main Details, create a Breakdown of Dates and Times. This is for display purposes only and will be shown to your audience on the event page and the calendar view on the portal site.


  • In Step 3 — Description & Content, explain your event structure and outline all the session dates and times for this ongoing event. You can use the rich-text Editor or some basic HTML in Code view to present the information in a visually appealing and organized way.

TIP — If you need to take attendance for each date of the event, it is recommended that you use the QR code feature via the Attendee Check-In Page. This way, each time the attendee arrives for one of your event's multiple sessions and their code is scanned, this gets added to their "Activity Log" in their registration panel on Corsizio, which you can refer to at any time to assess their overall attendance.

The "Attended" toggle on Corsizio strictly marks attendance to an event as a whole and not to separate date sessions. For more info about this, refer to the help doc: Taking attendance.

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