Events that consist of multiple dates

If your event spans multiple dates, it requires a different setup than a single-day event. The right approach depends on two factors: whether the dates are consecutive and whether attendance on one date depends on another.

This article covers the three most common multi-date event scenarios and how to configure each one when creating events in Corsizio.

In this article

If the same event repeats at different times

Multiple dates are independent of each other, as multiple events of the same kind.

This applies when you offer the same event regularly or on a recurring basis. Your audience can choose the date that suits them best from the available dates, or register for any of the event dates at any time. Registration happens for each event individually.

Examples

  • Each week, you offer the same set of yoga classes.
  • Each month, you run the same first-aid training workshop.
  • Each quarter, you provide the same leadership retreat.

Solution

Each recurring event must be created as a separate event, with its own registration form, for proper record-keeping. To facilitate creating recurring events, such as multiple copies of the same or similar event, use the event cloning feature, which is explained in the Cloning single or bulk events help doc. Be sure to carefully set up the initial event that you will clone, considering all important fields and configurations, as there is no bulk edit option after events have been created.

CAUTION — If you have recurring events, it is never advisable to list all dates in a single event registration, whether using custom-form fields, add-ons, or multiple price categories, as this will create numerous management issues and prevent many features from functioning properly. For proper record-keeping and financial management, each event date needs to be its own event.

TIP — You can use the transfer feature to easily transfer attendees between different events, especially ones that are the same. This is helpful if an attendee cannot make the date they originally signed up for and would like to be moved to the next available date of this event.

If a single event consists of several independent dates

Multiple dates are independent of each other, as a single event with open registration.

This applies when you offer a single event spanning multiple dates, each independent of the others. This means registration for the single event occurs once, and registrants can attend any or all available dates. Registration can happen before the official first event date or anytime up to the last date.

Examples

  • You host a 3-day festival, and participants can attend on any or all of the three days.
  • You offer a weekly knitting group that runs for 12 weeks; participants can attend during any or all of the weeks.
  • You provide a weekly tutoring service for kids from September to June, and registrants can attend any week during those months.

Solution

To create this kind of event, include these steps as part of your event creation process:

  • In Step 1 — Main Details, indicate the start date to be the date of the initial event occurrence (starting time) and the end date to be the final event occurrence (ending time).


  • In Step 1 — Main Details, set the registration close date to stay open until the final event in the series or until the date you choose to accept registrations.


  • In Step 1 — Main Details, create a breakdown of dates. This is for display purposes only and will be shown to your audience on the event page and the calendar view on the portal site.


  • In Step 3 — Description & Content, explain your event structure and outline all the event dates and times for this ongoing event. You can use the rich-text Editor or basic HTML in Code view to present the information in a visually appealing and organized way.

NOTE — Automatic email reminders and feedback requests go out to attendees only once for the whole event, based on the start and finish dates, and not for any individual event date.

TIP — You can use the custom fields feature or add-on feature to collect information from attendees about which dates they are most interested in attending. This will not register them for those specific dates, as they are registering for the event as a whole, but it can help you gather information on how many people to expect for each date.

If a single event consists of several dependent dates

Multiple dates are dependent on each other, as a single event with closed registration.

This applies when you offer a single event with multiple dates that depend on each other and must be attended in sequence. Registration happens for the single event once before the start of the first event occurrence.

Examples

  • You offer an art workshop that spans 4 weeks, every Saturday from 3 to 6 pm. Each class builds on the previous one; attendees must attend all four classes that make up the event.
  • You provide a 5-day corporate training program that runs from 9 am to 5 pm, Monday through Friday, and attendees must attend all five training sessions.

Solution

To create this kind of event, include these steps as part of your event creation process:

  • In Step 1 — Main Details, indicate the start date to be the date of the initial event occurrence (starting time) and the end date to be the final event occurrence (ending time).


  • In Step 1 — Main Details, leave the default registration close date, which will close registrations when the event starts, or modify it to close earlier if needed.


  • In Step 1 — Main Details, create a Breakdown of Dates and Times. This is for display purposes only and will be shown to your audience on the event page and the calendar view on the portal site.


  • In Step 3 — Description & Content, explain your event structure and outline all the dates and times for this ongoing event. You can use the rich-text Editor or basic HTML in Code view to present the information in a visually appealing and organized way.

TIP — If you need to take attendance for each event date, it is recommended that you use the QR code feature on the Attendee Check-In Page. This way, each time the attendee arrives for one of your event's multiple dates and their code is scanned, this gets added to their "Activity Log" in their registration panel on Corsizio, which you can refer to at any time to assess their overall attendance.

The "Attended" toggle in Corsizio marks attendance for a single event as a whole, not for separate dates. For more info, refer to the help doc: Taking attendance.

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