What happens to old events and data

This article will outline and explain what happens on Corsizio to your old events that have passed, and their data. It will help you understand what you can and cannot do with them.

After the event end date passes

Shortly after the end date and time of the event, the event listing will automatically disappear from your portal event listings. This means that the event is no longer listed on the portal site since it is no longer available and cannot accept registrations. However, the event continues to have a dedicated online event page that can be linked to and found in search engines unless you unpublish or archive the event. Archiving the event automatically unpublishes it and removes it from the main view in the Corsizio dashboard.

Options and Considerations:

  • If you would like to offer an old event again, you can use the cloning feature to clone the event and edit the dates of the new clone accordingly, along with any other configurations you wish to change.
  • If you would like to delete an old event, you can do so as long as it does not have any registrations with online payment transactions. If the old event has registrations with online payment transactions, it cannot be deleted and can only be archived. (You can expunge attendee data for privacy purposes if required.)
  • If you would like to keep some old events listed on your Corsizio portal site, you have the option to enable this feature. Go to your account Settings >> Configurations >> Portal Site, and check the box for "Show some recent past events on the generated portal." This will only keep showing old events from the past few weeks based on the present date.

After a few weeks

The old event that has passed is now considered completed and closed. You do not need to do anything with it, but you can always refer back to it and its registration data, as long as you did not delete it. If, however, you would like to reuse or repurpose the old event, the following are your options:

  • If the past event does not have any registrations, you can reuse it by editing the dates for future use and configuring the event as needed or cloning the event.
  • If the past event has any registrations, you can no longer update or reuse it to maintain the integrity of your data and prevent mixing old events with new events. The registrants in this event specifically registered for that past date at some past time. Your options now are to clone it if you wish to create another one like it, and you can also archive the old event to be out of your view.

NOTE: Memos can no longer be sent to attendees registered in old events that have passed a few weeks to abide by anti-spam laws and prevent unsolicited emails. Memos are meant to communicate with your attendees only about the specific event for which they registered. When those attendees were registering for that specific event, they were not signing up for any Corsizio mailing list and are no longer expecting any communication related to that past event registration.

If you need to communicate with any of your past event attendees, you will need to export their email addresses out of Corsizio and use your own email or email marketing service.

After a few years

We suggest that you export your data out of Corsizio at minimum annually if you need this event data, and also delete whatever old data you have in Corsizio as much as possible. This practice further protects your data and enhances data security and privacy.

Corsizio is highly committed to protecting your data by not using it or sharing it with anyone and deleting old data accordingly after a few years, especially if an account has been abandoned and not used for a long time. We have also built into our platform privacy-by-design, which allows you to delete your event data, expunge attendee data, and delete your entire account if you no longer need it.

ALERT: As part of our strict data security and privacy practices, ALL deletions are final, and there is no way to recover any data you delete on Corsizio.

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